Sr Manager, Special Events

Non-Race Weekend Events

This role is responsible for leading and managing KSC Events Team for all Kansas Speedway Events and assists with the management of events in the Midwest region.

Duties and Responsibilities:

• Responsible for the overall management, communication, and production of the KSC Events team and event operations.
• Manage all bookings for events and is the liaison with clients to determine event requirements.
• Supervise the delegation, coordination, planning, management, and logistics of all aspects of events.
• Ensure proper partnerships with vendors and promoters to maintain sufficient staffing levels for events.
• Partner with KSC Leadership and Marketing teams to develop, implement, and manage strategic planning as it relates to vendor/client management, budgets, and policy/procedures for event-related functions.
• Recruit, hire, train special events staff for seamless client service.
• Coordinate and manage event production through NASCAR Midwest Region Facilities and Operations staff, Midwest Region Security personnel, as well as third-party contractors and other entities.
• Ensure contractual obligations and company policies/procedures are maintained.
• Prepare event budgets and process invoices
• Approve event invoices for payment, making sure they are captured in settlement, and approve/submit to the Accounting Department.
• Works directly with Legal and Risk teams on all contracts and agreements for Kansas Speedway
• Verify that all special event COIs are valid and meet agreement requirements
• Direct and lead cultivation of relationships with tenants, clients and promoters through business development.
• Vendor contact for all on-site non-racing events at Kansas Speedway
• Verify vendor pricing each year
• Manage the track calendar
• Effectively manage event department, by providing necessary leadership, training, support, and guidance.
• Monitor & assess operating expenses.
• Other duties as assigned

Race Weekend

This role works closely with the operations, event experience, NASCAR and security team to plan and execute all event logistics.

Duties and Responsibilities:

• Manages Command Center

• Manages ISS 24/7 and Ready Alert Systems
• Coordinates and assists with all pre- and post-race duties
• Manages Driver Introductions, Pre-Race Concert, and Pre-Race Driver’s Meeting while working with Event Experience Team on any support needs they may have.
• Assist NASCAR and provide staffing for autograph sessions or additional events
• Liaison with tent contractor(s) for all race related needs
• Other duties as assigned

Qualifications 

• Bachelor’s degree from a four-year college or university and five years of motorsports/sports marketing industry, marketing, project management, public relations/communications experience and/or training; or equivalent combination of education and experience.
• Ability to read, write and interpret reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Possess effective decision-making and organizational skills

• Efficient experience with a proficiency with Microsoft Suite programs including Excel, Word and PowerPoint. Experience and ability to navigate social media platforms.

• Strong understanding of marketing principles
• Exceptional team and interpersonal skills
• Superior follow-through with a high-level of accountability for assigned tasks
• Attention to detail and time management skills
• Self-motivated, positive attitude and passion for marketing
• Strong collaboration skills are critical
• Ability to bend, squat, sit, reach, stand and walk for prolonged periods of time.
• Vision abilities required include close, distance, color, and depth perception.
• While performing the duties of this job, the employee is regularly required to talk and hear

Work Conditions

Indoor office setting and outdoor conditions including but not limited to varying weather conditions, fumes, and noise.