Private Event Logistics Manager

Job Description

We’re looking for a highly organized, people-savvy Private Event Logistics Manager to help bring private events to life. From corporate gatherings and galas to social celebrations and everything in between, you’ll be the go-to person for making sure events run smoothly, from the first walkthrough to the final load-out.

This role is perfect for someone who thrives on solving problems in real-time, enjoys collaborating with a wide range of teams and clients, and takes pride in creating memorable experiences at the M&T Bank Stadium!

Job Responsibilities

Plan and Run Events

• Act as a point of contact for the event planning and client services for events at M&T Bank Stadium.
• Coordinate event logistics like layout design, event timelines, vendor load-ins, and equipment setup.
• Be the on-site as the point person during events: making decisions, solving issues, and keeping everything on track.
• Work closely with our sales team to turn client ideas into real, actionable plans that work in the stadium space.
• Coordinate with stadium partners to deliver services including, but not limited to, AV, security, housekeeping, parking, and catering at the highest level.

Manage Budgets and Event Finances

• Keep a close eye on event budget, making sure we stay on track financially while delivering on client expectations.
• Handle vendor invoicing, expense tracking, and make sure everything gets reconciled after the event.
• Collaborate with our finance team to ensure all payments and reports are accurate and timely.

Coordinate Teams & Communicate Clearly

• Act as the main point of contact for clients, vendors, and event partners before, during, and after events.
• Provide calm, clear communication, especially when things get busy or plans need to adjust.
• Make sure everyone involved (staff, partners, vendors) is aligned and knows what to expect.

Track Success & Improve Over Time

• After each event, track key metrics like attendance, budget results, and client satisfaction.
• Create clear post-event reports to help the team learn and improve for the next event.
• Share ideas and insights to continuously improve the experience for clients and guests.

Qualifications

• Minimum 4-year degree (BA/BS)
• Minimum 5 years of related experience in events
• Understanding of the market, the key relationships, and the private events industry at large
• Proficient with Microsoft platforms, as well as ability to leverage booking and event management software
• Ability to facilitate coordination of multiple stakeholders for each event
• Experience managing event negotiations, with ability to leverage different space opportunities
• Strong organizational and project management skills, with the ability to manage multiple stadium partners and vendors
• Have insights into catering operations, event execution best-practices
• Ability to regularly work evenings, weekends, and holidays as needed

Salary & Benefits

• Range: $81,000 -$97,000
• Company-paid health insurance, including health and vision. Dental insurance also provided with minimal employee contribution
• Competitive 401(K)
• Paid time off to include 3 weeks of vacation and 5 personal/sick days

How To Apply

• To be considered for this position, applicants must complete the online application and submit a resume and cover letter. Any applications that are missing the required information will not be considered.

As an equal opportunity employer, we consider candidates from all backgrounds and identities. We encourage individuals from all ethnicities, sexual orientations, gender identities, socio economic status, as well as military veterans and individuals with disabilities, to apply.